Clinic Module

Clinic Management Software in Nepal — Patients, Appointments, Billing and Doctor Share

A reception desk, a clinical record and a billing counter that share one patient — with the doctor's share calculated from settled charges, not a spreadsheet.

Start Free Trial Book a Demo

OPD clinics, polyclinics and specialist practices · Add the Pharmacy module

One patient, one record, one bill

A clinic visit usually passes through three separate worlds: the reception register, the doctor's notebook and the counter cash box. The patient repeats their name at each stop, the doctor's share is reconstructed at month end, and the day board exists only in the receptionist's head.

Udyot Clinic puts a lifetime Medical Record Number at the centre. Registration creates the patient, the day board derives the queue from bookings, the doctor writes the encounter and prescription against that patient, and the counter bills the consultation, procedure or lab test in rounds. The doctor-share register is derived from settled charges, and the payout is a normal payment voucher.

It is a service layer over Accounting, Inventory and POS — not a separate hospital system with its own books.

What is inside the Clinic module

Patients with a lifetime MRN, demographics and allergies
Practitioners with fees, NMC numbers and revenue share
Sitting patterns, daily tokens and a derived day board
Encounters, vitals, diagnosis, advice and prescriptions
Charge capture in rounds with a tax invoice per round
Optical and laboratory packs plus OPD reports

Capabilities

From the front desk to the follow-up

Clinical records, scheduling, billing and payout in one patient journey.

Patient records

A lifetime MRN, demographics and allergy flags. One patient, one history, however many visits or departments.

Scheduling and day board

Sitting patterns and per-doctor daily tokens. The day board queue is derived from bookings, never stored.

Encounters and prescriptions

Vitals, complaint, examination, diagnosis, advice, follow-up date and a printable prescription against the visit.

Billing in rounds

Pay-first at check-in, procedures billed later, each round its own tax invoice through the POS engine.

Doctor share

The share register is derived from settled charges, never an accrual. Payouts are payment vouchers with TDS applied.

Optical and laboratory

Optional packs for refraction and dispensing jobs, and a lab test catalogue with age/sex reference ranges.

How it works

A patient visit, end to end

Create the patient with a lifetime MRN, then book the visit against the doctor's sitting pattern and issue a daily token.

See the doctor

The encounter records vitals, complaint, examination, diagnosis, advice, follow-up and the prescription.

Bill the charges

Take payment at check-in or bill procedures and lab tests later. Each round issues its own tax invoice.

Settle the share

Review the derived doctor-share register, pay the practitioner with TDS applied, and work the follow-up recall list.

Clinical privacy and tax compliance together

Clinic splits access three ways so reception can run the desk without reading clinical notes, and doctors can write records without touching the cash drawer. On the financial side, every consultation is a service item with the correct VAT treatment, every bill is a sequential tax invoice, and every doctor payout is a payment voucher with section 88(2) TDS where it applies.

Pair the clinic with Pharmacy for in-house dispensing, and read the accounting and TDS workflow for the payout side.

FAQs

Clinic software in Nepal — common questions

What does the Clinic module add to the POS and Accounting modules?

Clinic is a business-type layer over Accounting, Inventory and POS. A consultation, procedure or lab test is a service stock item; a clinic bill is a normal POS sale; a doctor payout is an ordinary payment voucher with section 88(2) TDS applied. Clinic adds patients, practitioners, scheduling, encounters and the doctor-share register on top.

Can reception see medical notes?

No. Clinic uses three separate permissions: clinic.read sees patients, the day board, charges and reports; clinic.write handles registration, bookings, charges, money, optical jobs and the lab bench; clinic.emr is required to read or write vitals, findings, diagnoses, prescriptions, refractions and lab values.

How does the daily token queue work?

Each practitioner has a sitting pattern and a daily token sequence. The day board derives the queue from those bookings and the encounters already started, so it is never stale and never stored as a separate number that can drift.

Can a patient pay at check-in and again after a procedure?

Yes. Charges are captured in rounds: pay-first at check-in, procedures billed later, and each round produces its own tax invoice. The patient does not need to settle the entire visit in one transaction.

How is the doctor's share calculated?

The practitioner profile defines the revenue-share basis. The doctor-share register is derived from settled charges — it is never posted as an accrual — and the actual payout is a payment voucher with the applicable TDS withheld.

Are optical and laboratory workflows included?

Yes, as two optional packs. Optical covers refraction and dispensing jobs; Laboratory covers a test catalogue with age/sex reference ranges. Both bill through the same clinic invoice, so one patient can have a consultation, a lab test and spectacles on the same visit.

Works better together