Supply Chain Module

Supply Chain Management Software in Nepal — Buy Better, Stock Smarter

Compare vendor quotes, raise purchase orders, receive goods against them and reorder at the right time — with every step connected to your stock and your books.

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Procurement, vendors, RFQs and reorder intelligence · Built on the Inventory module

Purchasing decisions backed by numbers

In many Nepali businesses, purchasing is a phone call and a rate remembered from last year. There is no record of who quoted what, which vendor delivered late, or how much cash is locked in slow-moving stock. Udyot turns that into a documented procurement process without adding paperwork.

RFQs capture competing quotes on one screen. Purchase orders carry the agreed rate and terms. Receipt notes record what actually arrived, so the vendor bill has something to match. Reorder rules watch the shelf so you order before the stock-out, not after.

Supply Chain extends Inventory and Order Management, and feeds Manufacturing when raw materials go into production.

What is inside the Supply Chain module

Vendor master with performance history
RFQ workflow with side-by-side quote comparison
Purchase orders that convert from winning quotes
Receipt notes and vendor bill matching
Reorder rules with preferred vendor and lead time
Stock ageing, reorder analysis and vendor reports

Capabilities

From vendor quote to goods received

A complete procurement trail, without a separate purchasing system.

Vendor management

One vendor master with contacts, PAN, payment terms and a history of orders, deliveries and quotes for every supplier.

RFQ and quote comparison

List what you need, invite vendors, record each quote and compare prices per item or overall before you commit.

Purchase orders

Turn the winning quote into a purchase order with agreed rates, quantities and delivery dates — no re-keying.

Receipt notes and bill matching

Receive against the PO, accept the quantity that actually arrived, and match the vendor bill to a real document.

Reorder rules

Set a preferred vendor, lead time and reorder quantity per item. Low-stock and reorder analysis reports tell you what to buy.

Procurement reporting

Vendor performance, stock ageing and reorder analysis show where money is tied up and which suppliers deliver on time.

How it works

Running an RFQ, step by step

Create the RFQ

List the items and quantities you want quoted, then add the suppliers you want to invite.

Record responses

Mark the RFQ as sent and enter each vendor's quoted price per item as the replies come in.

Compare and choose

Udyot lays the quotes side by side so you can pick the best vendor per item or for the whole order.

Convert to a PO

Turn the winning quote into a purchase order, receive the goods against it and match the vendor bill.

Procurement that satisfies the auditor

The IRD expects purchases to be supported by a vendor bill and a matching record of goods received. Udyot keeps the RFQ, purchase order and receipt note together in Bikram Sambat dates, with VAT and TDS applied through the accounting module. When the auditor asks why a rate was chosen, the comparison is one click away.

Explore inventory control, order management and IRD-verified e-billing.

FAQs

Supply chain software in Nepal — common questions

What does the Supply Chain module add to Inventory?

Inventory tells you what you have. Supply Chain manages how it gets there: a vendor master with performance history, RFQs you can compare side by side, purchase orders, receipt notes, reorder rules with lead times, and stock ageing analysis.

How does the RFQ process work?

Create a request listing the items and quantities you need, add the vendors you want to invite, and record each quote as it arrives. Udyot lays the responses side by side so you can pick the best vendor per item or overall, then convert the winning quote into a purchase order.

Can Udyot tell me when to reorder?

Yes. A reorder rule can carry a preferred vendor, lead time and reorder quantity. Low-stock alerts and the reorder analysis report show current quantity, minimum quantity, shortfall and suggested order quantity, so purchasing is driven by data rather than habit.

Does it track vendor performance?

Yes. Vendor history covers order value, delivery timeliness and quote responsiveness, so negotiations are based on evidence. The same discipline extends to sub-contract job work through the Manufacturing module.

How does procurement connect to accounting?

A purchase order is a commitment, not a ledger entry. When goods arrive, the receipt note increases stock, and the vendor bill is matched against it. VAT, TDS and payables then post through the normal accounting workflow.

Can I analyse stock ageing and slow-moving items?

Yes. Stock ageing analysis shows how long inventory has been sitting, and the reorder analysis separates genuine shortages from overstock. Together they reduce blocked capital without causing stock-outs.

Works better together