Company Settings
Company Settings is where you configure how Udyot ERP behaves for your specific business in Nepal — your legal identity (PAN, VAT registration), your fiscal year and calendar, which modules are active, how inventory integrates with your accounts, and whether cost centres are tracked. Getting these right at the start means every invoice, voucher, and report that follows is accurate, IRD-ready, and consistent with your business structure.
Company profile: name, PAN, VAT, address, and logo
Go to Settings → Company to update your organisation’s core details. These appear on printed invoices, VAT bills, and IRD reports, so keep them accurate.
- Company name — must match your IRD registration exactly.
- PAN number — your Permanent Account Number issued by IRD.
- VAT registration number — required if you are VAT-registered. Udyot ERP applies the standard 13% VAT rate on sales and purchases.
- Address — office address printed at the top of invoices and reports.
- Phone, email, and website — contact details shown on customer-facing documents.
- Company logo — upload a PNG or JPG; it appears on all printed invoices and report headers.
- Default currency — set to NPR (Nepalese Rupee) for most businesses. You can still record transactions in foreign currencies; see Multi-currency transactions.
Fiscal year and Bikram Sambat calendar
Nepali businesses run on the Bikram Sambat (BS) calendar, with a fiscal year from 1 Shrawan to 31 Ashadh. Udyot ERP supports BS dates natively throughout — date pickers, reports, and VAT returns all display in BS by default.
Go to Settings → Fiscal Periods to view active fiscal years, open a new year, or close completed ones. The current year must be open before you post any transactions; at year-end, Udyot ERP rolls net profit or loss into your equity account automatically. See Nepal fiscal year and BS calendar and Closing the financial year.
Module management: turning features on and off
Udyot ERP is modular. You enable only the modules your business actually uses — Inventory, Payroll, Manufacturing, CRM, and so on. Unused modules stay hidden, keeping the interface clean for your team.
- Go to Settings → Modules.
- Toggle each module on or off with the switch next to its name.
- Save your changes. The navigation updates immediately — newly enabled modules appear in the sidebar; disabled ones disappear.
For a full list of available modules and what each one includes, see Module Management.
Accounting settings
Go to Settings → Accounting to configure the core accounting behaviour for your company.
VAT configuration
The standard Nepal VAT rate of 13% is pre-configured when you create a company. The VAT Output and VAT Input ledgers are linked automatically. If the IRD ever changes the rate, update it here and the system applies the new rate to all future transactions. Existing vouchers are unaffected. For guidance on filing VAT with IRD, see Nepal VAT overview and Generating VAT returns and IRD annexes.
TDS configuration
Udyot ERP ships with all 9 TDS sections pre-configured per the Nepal Income Tax Act 2058, including the applicable rates for each section. You can review these under Settings → TDS Configuration and add custom TDS sections if your business has specific requirements. For salary-related TDS, see TDS on salaries.
Cost centres
If you want to track profit and loss by branch, department, or project, enable cost centres in your accounting settings. Once enabled, voucher entry forms show a Cost Centre field, letting you tag each income or expense line to a specific segment of the business. You can then run profitability reports per cost centre. See Cost centres and profitability for setup instructions.
Inventory settings: perpetual accounting integration
Go to Settings → Inventory to choose how Udyot ERP handles stock.
Stock valuation method
Choose between FIFO (First In, First Out) and Weighted Average. The method applies to all items in the company and determines the cost recognised when goods are sold (COGS). Choose before you begin transacting; changing it mid-year requires careful review of existing balances. See Stock valuation methods.
Perpetual inventory (integrate accounts with inventory)
When this setting is on, every sale, purchase, and stock movement automatically posts the corresponding accounting entries — Stock-in-Hand on the Balance Sheet moves in real time, and Cost of Goods Sold is recorded the moment a sale is confirmed. This is the recommended mode for all businesses: your inventory and accounts stay in sync without manual year-end stock entries. For a full explanation, including how this differs from Tally’s periodic approach, see Perpetual inventory and COGS.
Voucher type settings
Go to Settings → Voucher Types to customise numbering for each document type (Sales Invoice, Purchase Invoice, Payment, Receipt, Journal, etc.).
- Number series format — for example, SALES/0001 or SV-2082-0001.
- Numbering restart period — never, daily, monthly, or yearly. Most Nepal businesses restart at the start of each fiscal year.
- Prefix and suffix — add a branch code or year code to distinguish documents from different periods or locations.
Payroll settings
If the Payroll module is enabled, go to Settings → Payroll to configure defaults that apply to all new employees.
| Setting | What it controls | Nepal default |
|---|---|---|
| PF (Provident Fund) | Enable or disable EPF contribution for new employees | On (10% employee + 10% employer per EPF Act) |
| SSF (Social Security Fund) | Enable or disable SSF for new employees | On (11% employer contribution) |
| Gratuity rate | Percentage used to calculate gratuity at separation | 8.33% per Labour Act 2074 |
| Minimum service years for gratuity | Years before gratuity entitlement begins | 3 years |
| Overtime multiplier | Rate applied to overtime hours | 1.5× |
| Minimum wage | Floor wage enforced on salary slips | NPR 17,300 per month (Labour Act) |
| Kathmandu Valley surcharge | Whether the company is inside the Valley and eligible for the surcharge rate | Set per your registered location |
Individual employees can override these defaults in their own record. See Setting up employees for details.