Financial Reports
Udyot ERP gives your business a full set of NFRS-aligned financial reports — from a real-time Trial Balance to a comparative Profit & Loss and an indirect-method Cash Flow Statement — all in Bikram Sambat dates with Lakh/Crore formatting and one-click PDF or Excel export. Whether you are reviewing the month’s performance, preparing for a CA audit, or submitting figures to IRD, every number you need is in one place inside Udyot’s Accounting → Reports section.
Financial reports in Udyot ERP — what’s available
- Trial Balance — Point-in-time summary of every ledger’s debit and credit balance. The footer always shows Total Dr = Total Cr; if it doesn’t, an amber banner alerts you immediately so no downstream report is silently wrong.
- Profit & Loss (NFRS comparative) — Shows income and expenses for any date range, with a side-by-side comparative column for the previous fiscal year as required by NFRS. Organised by account group: Direct Income, Indirect Income, Direct Expenses, Indirect Expenses.
- Balance Sheet (NFRS comparative) — Snapshot of Assets, Liabilities, and Equity at a chosen BS date. The Assets column must equal Liabilities + Equity; the report shows two columns — current period and comparative prior period — for board and audit submissions.
- Cash Flow Statement (indirect method) — Three sections: Operating, Investing, and Financing activities. The closing balance reconciles against the Trial Balance cash and bank rollup.
- Daybook — Every voucher posted on a day or date range, with separate Dr and Cr columns per line. The footer row confirms that Total Dr equals Total Cr across the entire day’s postings.
- General Ledger — Multi-ledger consolidated view with a running balance per row. You can filter to one or several ledgers, expand or collapse by account, and export to CSV or PDF.
- Financial Ratios Dashboard — Key ratios (current ratio, quick ratio, debt-to-equity, return on assets, net profit margin, and more) computed live from your ledger data. See the Financial Ratios Dashboard article for details.
How to generate a financial report
- Go to Accounting → Reports and click the report you want (for example, Trial Balance or Profit & Loss).
- Set the date range or point-in-time date using the BS date picker. The calendar widget converts AD to BS automatically — you can type in either format.
- Apply any optional filters (specific ledger, account group, cost centre). For comparative reports, the previous fiscal year column appears automatically if a prior year exists in your company.
- The report renders instantly in your browser. Numbers display in Lakh/Crore formatting (e.g. ₹ 12,50,000) with NPR as the base currency.
- Click Export PDF to download a printer-ready version, or Export Excel for a spreadsheet you can share with your CA or bank.
Trial Balance — what to check
The Trial Balance is the starting point for all other financial statements. Before you share a P&L or Balance Sheet, open Accounting → Reports → Trial Balance and confirm:
- The footer shows Dr Total = Cr Total. If it doesn’t, an amber opening-imbalance banner appears with the rupee difference and an “Auto-balance” button.
- You can click any group row to expand it and see the child ledgers underneath, and click any ledger row to drill into that ledger’s full transaction history.
- The report respects the active fiscal year. To see a point-in-time balance from any past BS date, change the As on date — the system rolls back all movements to that exact day.
Profit & Loss — NFRS comparative column
Under NFRS (Nepal Financial Reporting Standards), comparative figures for the previous period are mandatory. Udyot’s P&L renders two columns side by side — current period and prior period — automatically. You do not need to run a separate report or copy numbers manually. If a prior-year Restatement JV (NAS 8 §41) was posted, the comparative column updates to the restated figure and shows a “Restated” footnote as required by NFRS disclosure rules. Learn about period-close and restatement in the Closing the Financial Year guide.
Balance Sheet — what the columns mean
- Assets — Fixed Assets, Current Assets (including Stock-in-Hand at weighted-average cost, Sundry Debtors, Bank and Cash balances).
- Liabilities — Sundry Creditors, Duties & Taxes (including VAT Payable, TDS Payable), Provisions, and any long-term loans.
- Equity — Capital Account plus Retained Earnings. Retained Earnings shows the current year’s net profit as a tentative line until the fiscal year is formally closed.
The comparative prior-period column appears whenever a closed prior fiscal year exists. Sub-grouped parties (for example, a “Wholesale Customers” sub-group under Sundry Debtors) aggregate correctly up the account tree.
Daybook — daily transaction log
The Daybook is your daily audit trail. Navigate to Accounting → Reports → Daybook and set any date range. Each row is one voucher line, with the voucher number, narration, separate Dr and Cr amounts, and a link to the source voucher. The bottom row always shows Total Dr and Total Cr for the period — if these differ, a voucher in that range is unbalanced and needs investigation. You can filter by voucher type (Contra, Receipt, Payment, Journal, Sales, Purchase, and so on) to focus on a specific category.
General Ledger — multi-ledger view
The General Ledger report at Accounting → Reports → General Ledger shows every transaction across all (or selected) ledgers with a running balance per row. Use the multi-select ledger filter to compare, for example, Cash and two bank accounts side by side. Click any row to open the source voucher. The report is exportable to CSV or PDF for submission to auditors or your CA.
Nepal-specific notes
- All date fields use Bikram Sambat (BS) format. The fiscal year runs Shrawan 1 to Ashadh end (mid-July to mid-July). For a primer, see Nepal Fiscal Year & BS Calendar.
- Numbers display in Lakh/Crore notation (e.g. ₹ 2,50,00,000 = ₹ 2.5 Crore) with NPR as the base currency. You can switch to standard lakhs in Settings → Account Settings.
- VAT Payable (13%) and VAT Input Credit appear in the Balance Sheet under Duties & Taxes, and reconcile directly with the VAT Return you file with IRD. See Generating VAT Returns and IRD Annexes.
- TDS Payable ledgers (per section, e.g. 15-2 Service at 1.5%) also appear in the Balance Sheet. For TDS details see TDS — Tax Deducted at Source.
- The P&L comparative column satisfies NFRS requirements and can be presented directly to auditors or a bank for a loan application.
Exporting reports
| Format | Best for |
|---|---|
| Printing, sharing with auditors, submitting to banks, board presentations | |
| Excel | Further analysis, sharing with your CA for adjustments, creating management dashboards |
Both export options include your company name, logo, report title, date range, and page numbers. For bulk data export see Data Backup and Export.