Goods Receipt and Quality Inspection
A Goods Receipt Note (GRN) records the goods you actually received against a purchase order — and lets you inspect them before they enter your stock. Only accepted goods are added to inventory, so your stock figures reflect real, usable quantities.
Before you begin
You normally receive against an existing Purchase Order. Open SCM → Goods Receipts.
Receiving and inspecting — step by step
- Create the GRN: Select the purchase order and the quantities received.
- Inspect: Mark the receipt as inspecting and record the quality outcome per line.
- Accept or reject: Accepted quantities enter stock at the purchase cost; rejected quantities do not, and they count against the vendor’s quality score.
- Update the PO: The purchase order’s fulfilment status advances as goods are received.
How stock and accounts update
When you accept goods, Udyot creates the inward stock movement at the received cost. Recording the supplier bill (the purchase invoice) books the payable and the VAT. See Sales and Purchase Invoices.
Tips & common questions
What happens to rejected goods? They are not added to stock and are recorded against the vendor’s quality rating, so repeat offenders show up on the scorecard.
Related: Quality Inspections (for production), Delivery Notes and Goods Receipts.